File Preparation
Preflight preparation is the process of collecting, updating
and sending files or applications to a printer for production.
Preflight preparation uncovers missing data or fonts, misplaced
illustrations, trapping errors, incorrect sizing and other important
details. The first thing to include is the primary document,
whether in PageMaker, QuarkXPress or Photoshop. Check with your
printer to ensure they have the current version of the software
you're using. If there are compatibility problems, you may need
to submit a PostScript file or PDF for output.
Be sure to include all fonts with the documents you submit. The printer may not
have a specified font, so include the screen and printer fonts, in addition to
bold, italic and other versions. Include additional font dingbats or end-marks
as well. Most printers use Type 1 fonts or TrueType fonts; ask which is preferred
before submitting your files. Type 1 and TrueType fonts use different kerning
and spacing methods. Using the wrong version can damage the text flow and layout.
Include hardcopies of the illustrations, images and photographs with the application
file. Use EPS or TIFF images and change RGB colors to CMYK. Label each graphic
and make sure all files are uncompressed. GIF images have low resolution and
RGB format is not used in color printing. Avoid using GIF, JPG, WMF, BMP and
PICT formats in files sent to your printer.
CMYK: a four-color process using a percentage value of the colors cyan, magenta,
yellow and black.
RGB: a three-color process using values of the additive colors red, green and
blue, producing visible light.
SPOT: a one-color process using percentages of full color and the tinting, screening
or shading of additive colors.
Ask what formats and files are preferred by your printer. Standard floppy (3.5
inch) disks are generally used for small or compressed files. ZIP disks, CD-ROMs,
Bernoulli cartridges or Magneto-Optical disks are used for large files and graphics.
Sending files via the Internet as e-mail attachments is another alternative.
Compressing the files first will speed up the transmission.
Include a hardcopy of each file to eliminate the problem of missing graphics,
illustrations or text information. Send the document at 100% of the printed size
or include the percentage size. Include a list of the fonts and files on each
disk or cartridge. Put together a mock-up of how the document will be printed
and bound as a sample. On the disk, include a label with your name, address and
phone number.
Where creativity comes in all shapes and sizes! Call Sylvan
Signs today at 503.430.8072!
